Skip to main content

Capacity Report

The Capacity Report provides a visual overview of resource utilisation over time, showing how capacity is being used across all resources.

Capacity Report Overview

Overview​

  • Summary metrics for total capacity, availability, and utilisation
  • Visual timeline showing capacity usage by resource and date
  • Daily or Weekly aggregation views
  • Utilisation percentages for each resource and time period

Date Range Controls​

  • Start: Beginning date for capacity analysis
  • Days: Number of days to display (e.g., 12 days)
  • End Sat: Calculated end date
  • Date picker with calendar interface

Summary Metrics​

Four key metrics displayed at the top:

  • Total Capacity - Hours: Maximum theoretical capacity across all resources for the selected period (e.g., 1,120 hours)
  • Available Hours: Hours available for production after accounting for availability patterns, shifts, and downtime (e.g., 769 hours)
  • Utilised Hours: Hours actually scheduled for production (e.g., 351 hours)
  • Utilised %: Percentage of total capacity being used — calculated as (Utilised Hours / Total Capacity) × 100

Resource Filter​

Select Resources dropdown:

  • Filter which resources to display
  • Shows all resources by default
  • Useful for focusing on specific areas

View Toggle​

Daily / Weekly buttons:

  • Daily: Shows capacity by individual days
  • Weekly: Aggregates capacity by week
  • Toggle between views for different planning horizons

Capacity Visualization​

Timeline Chart​

Horizontal axis: Time periods (days or weeks)

  • Daily view: Individual dates (e.g., Mon 30, Tue 1, Wed 2, Thu 3...)
  • Weekly view: Week ranges (e.g., "2026 Jun 30", "Jul 6")

Vertical axis: Production resources (rows)

  • Each row represents a resource
  • Examples visible: Fryer, Flavouring Drum 1, Flavouring Drum 2, Packers 1, Packers 2, Multi Hopper

Capacity Bars​

Each cell shows a stacked bar with:

  • Dark purple/navy: Unused available capacity
  • Teal/turquoise: Utilized capacity (scheduled production)
  • Percentage label: Utilization percentage for that resource/period

Reading the bars:

  • 0%: No production scheduled
  • Low % (e.g., 20-40%): Light utilization, spare capacity available
  • High % (e.g., 80-100%): Heavy utilization, limited spare capacity
  • Over 100%: Over-capacity (if shown in red/different color)

Color Coding​

  • Teal/Turquoise: Scheduled production (utilized capacity)
  • Dark purple/Navy: Available but unused capacity
  • Gray: Unavailable time (outside availability patterns)

Common Workflows​

Reviewing Overall Utilization​

  1. Navigate to Capacity Report
  2. Review Summary Metrics at top
  3. Check Utilised % to see overall capacity usage
  4. Low percentage indicates spare capacity
  5. High percentage indicates tight capacity

Identifying Bottlenecks​

  1. Scan the timeline chart
  2. Look for resources with consistently high utilization (80%+)
  3. These are potential bottlenecks
  4. Consider:
    • Shifting work to underutilized resources
    • Adding capacity
    • Adjusting schedules

Finding Available Capacity​

  1. Look for cells with low percentages (0-30%)
  2. Identify resources and time periods with spare capacity
  3. Use this information to schedule additional work orders
  4. Balance load across resources

Comparing Daily vs Weekly Views​

  1. Start with Daily view for detailed analysis
  2. Switch to Weekly view for high-level trends
  3. Daily: Spot specific days with capacity issues
  4. Weekly: Understand longer-term patterns

Filtering by Resource​

  1. Click Select Resources dropdown
  2. Choose specific resources
  3. Focus analysis on particular resources
  4. Useful for department-specific planning

Analyzing Time Periods​

  1. Adjust Start date and Days to focus on specific period
  2. Review upcoming weeks for capacity planning
  3. Look back at historical periods to understand trends
  4. Identify seasonal patterns or recurring issues

Understanding Utilization​

Healthy utilization targets:

  • 60-80%: Good balance of productivity and flexibility
  • Below 60%: May indicate excess capacity or underutilization
  • Above 80%: High utilization, limited flexibility for changes
  • Above 90%: Risk of bottlenecks and schedule inflexibility

Factors affecting utilization:

  • Work order scheduling
  • Resource availability patterns
  • Maintenance windows
  • Demand levels
  • Production efficiency

Tips​

  • Monitor Utilised % regularly to track capacity usage trends
  • Use Daily view for short-term scheduling and bottleneck identification
  • Use Weekly view for strategic capacity planning
  • Look for uneven utilization across resources (some overloaded, others idle)
  • Balance capacity by shifting work orders between resources
  • Low utilization may indicate opportunity to take on more orders
  • High utilization may require capacity expansion or schedule optimization
  • Compare Available Hours vs Total Capacity to understand availability pattern impact
  • Use capacity insights to inform hiring, equipment purchases, or shift planning decisions
  • Export or screenshot the report for capacity planning meetings
  • Schedule: Drag-and-drop work orders to balance capacity
  • Work Orders: Review and adjust work order timing based on capacity
  • Resources: Configure availability patterns to increase Available Hours
  • Demand Forecast: Compare forecasted demand against available capacity